If you are using a Microsoft Exchange Server e-mail account, you will have an extra link option, Open Shared Contacts (see FAQs 3.33 and 3.34 for details on how to share contacts). You also will see two link options on the Navigation Pane: Share My Contacts and Customize Current View. To the right of the Navigation Pane, Outlook displays the list of contacts, based upon the view you have selected. Below the list of folders that appears under My Contacts, Outlook displays the Current View options, which enable you to quickly select from the seven predefined views for your contacts (see FAQ 3.13). (The quick keyboard method is to click Ctrl 3.)īy default, Outlook displays a list of your Contacts folders at the top of the Navigation Pane on the left side of the screen under the heading My Contacts. You can also get to the Contacts view by clicking the Go menu and then selecting Contacts. The quickest way to view your contacts is to click the Contacts button in the Outlook Navigation Pane. Contacts are used throughout Outlook, such as when you want to compose an e-mail, assign a task, or arrange an appointment. Here is a list of some of the information elements that you can store about an individual as an Outlook contact:Īs you can see from this list, which is actually only partially complete, you can store quite a large amount of information about an individual. Each of these Contacts folders is then a repository for storing information about the contacts (people and businesses) with whom you associate. Only one Outlook Address Book is defined for each Outlook profile, and it contains all of your Contacts folders.
One of these types is called the Outlook Address Book. The Address Book is a collection of address books of different types and formats. Learn More Buy Contacts 3.11 What Are Contacts? Outlook Answer Book, The: Useful Tips, Tricks, and Hacks for Microsoft Outlook 2003